Apple Notes vs Workflowy
Updated June 2026 · A structured head-to-head comparison.
Simple notes, built into Apple devices.
The verdict
Both Apple Notes and Workflowy are credible note taking tools, and the right pick comes down to your priorities.
Apple Notes — Simple notes, built into Apple devices.
Choose Workflowy if you'd rather have broader platform coverage. Infinitely nested bullet lists for notes and outlining.
Apple Notes vs Workflowy: side by side
| Dimension | Apple Notes | Workflowy |
|---|---|---|
| Starting price | Free | Free – $4.99/user/mo |
| Free plan | Yes | Yes |
| Pricing model | Free | Freemium |
| Best for | Apple Users, Individuals | Outliners, Writers |
| Platforms | Mac, Ios | Web, Mac, Windows, Ios, AndroidWinner |
| Rating | 4.6/5 | 4.4/5 |
Apple Notes key facts
- Vendor
- Apple
- Pricing
- Free — Free
- Free tier
- Yes
- Platforms
- Mac, Ios
- Best for
- Apple Users, Individuals
- Editor rating
- 4.6 / 5
- Founded
- 2011
- Headquarters
- Cupertino, CA, USA
Workflowy key facts
- Vendor
- Workflowy
- Pricing
- Freemium — Free – $4.99/user/mo
- Free tier
- Yes
- Platforms
- Web, Mac, Windows, Ios, Android
- Best for
- Outliners, Writers
- Editor rating
- 4.4 / 5
- Founded
- 2010
- Headquarters
- San Francisco, USA
Frequently asked questions
Is Apple Notes better than Workflowy?
Neither is universally better — Apple Notes edges ahead on overall rating, but the best choice depends on price, platforms, and your use case. See the side-by-side table above.
Is Apple Notes or Workflowy cheaper?
Apple Notes is the more affordable of the two to get started, at free. Apple Notes starts at free; Workflowy starts at free – $4.99/user/mo.
Can Apple Notes replace Workflowy?
Yes for most teams — both are note taking tools with heavily overlapping features. The main trade-offs are pricing and platform support, covered in the comparison above.