Capacities vs Workflowy
Updated June 2026 · A structured head-to-head comparison.
A studio for your mind (object-based notes).
The verdict
Both Capacities and Workflowy are credible note taking tools, and the right pick comes down to your priorities.
Capacities — A studio for your mind (object-based notes).
Workflowy — Infinitely nested bullet lists for notes and outlining.
Capacities vs Workflowy: side by side
| Dimension | Capacities | Workflowy |
|---|---|---|
| Starting price | Free – $10/mo | Free – $4.99/user/mo |
| Free plan | Yes | Yes |
| Pricing model | Freemium | Freemium |
| Best for | Researchers, Writers | Outliners, Writers |
| Platforms | Web, Mac, Windows, Ios, Android | Web, Mac, Windows, Ios, Android |
| Rating | 4.6/5 | 4.4/5 |
Capacities key facts
- Vendor
- Capacities
- Pricing
- Freemium — Free – $10/mo
- Free tier
- Yes
- Platforms
- Web, Mac, Windows, Ios, Android
- Best for
- Researchers, Writers
- Editor rating
- 4.6 / 5
- Founded
- 2021
- Headquarters
- Aachen, Germany
Workflowy key facts
- Vendor
- Workflowy
- Pricing
- Freemium — Free – $4.99/user/mo
- Free tier
- Yes
- Platforms
- Web, Mac, Windows, Ios, Android
- Best for
- Outliners, Writers
- Editor rating
- 4.4 / 5
- Founded
- 2010
- Headquarters
- San Francisco, USA
Frequently asked questions
Is Capacities better than Workflowy?
Neither is universally better — Capacities edges ahead on overall rating, but the best choice depends on price, platforms, and your use case. See the side-by-side table above.
Is Capacities or Workflowy cheaper?
Capacities is the more affordable of the two to get started, at free – $10/mo. Capacities starts at free – $10/mo; Workflowy starts at free – $4.99/user/mo.
Can Capacities replace Workflowy?
Yes for most teams — both are note taking tools with heavily overlapping features. The main trade-offs are pricing and platform support, covered in the comparison above.